Frequently Asked Questions
What does my rental fee include?
Our beautiful historic facility (Options include: Great Room, Grand Ballroom and Parlor Rooms)
Complimentary audio/visual equipment (screen, projector and sound system)
Tables (We have 2 chair options; Garden Chairs or Chiavari Chairs, both at additional cost)
Set up AND breakdown of tables & chairs
Portable oak bar on the second floor
3 hrs for bridal portraits (ceremony & reception only)
1 hr for rehearsals
Generous rental period
Option to use service providers of your choice
How long is the rental period?
M-Th 1:00 p.m. – 11:00 p.m.
Friday 1:00 p.m. – 1:00 a.m.
Saturday 12:00 p.m. – 1:00 a.m.
Sunday 12:00 p.m. – 12:00 a.m.
What is the capacity of the venue?
In general, maximum seated capacity is 175 for both the Great Room and Grand Ballroom. Standing capacity in the Great Room allows for a maximum of 225. Our Ballroom allows for a maximum of 250 standing guests.
Do you rent your venue for bridal portraits or engagement pictures only?
Yes! Click here to download a copy of the bridal portait agreement.
Can I stop by for a tour?
Appointments are preferred in order to accommodate scheduled events. Historic 512 staff is available for escorted tours M-F from 9:00am to 5:00pm. Special arrangments can be made for tours on Saturdays and Sundays by contacting us at 817-484-1544. Please note: Due to the nature of the services offered by the Center for Transforming Lives, our building is not open to the public outside of the specified hours above, unless special arrangements have been made in advance with Historic 512 staff.
Does your downtown location offer parking?
Metered parking is available along Burnett and 4th streets. Please remember to bring change. Detailed parking information for tours and events can be found on our "Location" page.
Are you affiliated with the YMCA?
No, we are not. This is a common misconception especially since we are located across the street from the local YMCA. To make matters even more complicated our addresses are VERY similar and their parking lot is next to our building. Please pay close attention to parking lot signage when visiting our venue to make sure you don't accidently park in their lot. To learn more about the Center for Transforming Lives please visit our "Who We Are" page.
Is alcohol permitted?
Yes, alcohol is permitted. A TABC licensed bartender is required to serve alcohol and documentation of your bartender's license is required prior to your event. Kegs and margarita machines are not permitted. All events serving alcohol require security, scheduled by 512 staff and paid for by the renter at the rate of $40/hour with a 5 hour minimum.
Am I required to hire a security guard for the duration of my event?
Yes. We require security for a minimum of the last 5 hours of your event. We will happily schedule all security, and we ask you to pay the officer on the night of your event. Historic 512 is not resposible for payment of any scheduled security. Please come prepared. We will verify this information with you 30 days prior to your event.
Are we allowed to bring in additional furniture (chairs, tables, etc)?
Furniture is provided by the Historic 512. No outside furniture is allowed to be brought into the building. For a detailed list of the furniture and equipment on hand please see the following documents: Furniture & Equipment and Facility Measurements.
Does your venue permit smoking indoors?
Our building is a non-smoking facility (this does include e-cigarettes). Your guests are welcomed to smoke in our designated smoking area.
Are candles permitted?
Tea lights or votive candels may be lit in a candelabra. Larger lit candles must be within a glass hurricane or other glass encasements as long as the container is at least three (3) inches above the flame. Renters must also place protective drip plates under candles. All candles can only be placed on a mantel or tables; candle placement on the windowsills is not permissable. ALL candles must be quickly extinguished upon conclusion of the cerermony in the Great Room and upon conclusion of the reception in the Ballroom. Caterers may use chafing dishes and sterno flames to keep food warm, however decorative candles are not allowed to be placed on tables with food.
When I book my event, will there be another wedding in your facility?
No, the Historic 512 only books one event per day.
Are we able to use the facility for rehearsals and if so, when?
Yes. You are welcome to select one of the three available time slots for your rehearsal on the Thursday before your wedding.
Is outside catering permited?
The Historic 512 now offers on-site catering by Triumph Catering & Events. We are an open vendor venue and you are welcome to choose the caterer of your choice, however, we do have an outside catering fee. This is a fixed rate and is not due until one month prior to your event date.
How do I secure my wedding date?
In order to reserve a date, we require a signed agreement and 50% of your rental fee. Rental fees can be found on our "Pricing" page. If you are ready to move forward, please click here to download a copy of the rental agreement.
After our wedding, what items are permissible for our friends and family to use?
Birdseed, dried baby's breath or lavender are great options. Other creative ideas are glow sticks, streamers or noise makers. We do not permit bubbles, sparklers, flower petals, confetti, rice, glitter, candy and/or silly string inside OR outside of the building.
Are we required to sweep and mop the facility after our event?
Can you tell me more about the required damage deposit?
A $500 refundable damage deposit is due 30 days prior to your event. As long as no damages are noted at the end of your event, it is fully refunded no later than 30 business days (about 6 weeks) after your event.
Do you have a catering kitchen our caterer can use?
We have a small catering kitchen located on the second floor adjoining the Grand Ballroom. This kitchenette provides you with a refrigerator, an ice machine, a food warmer that will fit hotel sheet sized pans. For more information regarding our policies for these please read the Kitchen Policies document provided. There is an outside catering fee associated with the use of this kitchen.
What type of payment do you accept?
We accept check, Visa and MasterCard. Please note: A 3% convenience fee is applied to all credit card payments. Checks are payable to Center for Transforming Lives.
Once my event is booked, how do I communicate my desired layout for the reception?
Will a member of your staff direct the rehearsal?
This is not a service provided, please be prepared to direct your wedding party as you wish. However, a member of our staff is scheduled during the Thursday rehearsal time slots to help answer any last minute questions.